MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 16 NOVEMBER 2011 AT FALKLAND ROAD

PRESIDENT'S OPENING REMARKS

The President welcomed the members to the 2011 AGM, and submitted the Chairman's apologies for absence.

ROLL CALL

All clubs present and there were 31 members.

TRIBUTE MINUTE SILENCE

A minute's silence was held for recently deceased members

MINUTES OF 2010 AGM

The minutes having been previously distributed were accepted as a correct record.

SECRETARY'S REPORT

The Secretary said that the League and Competitions had run smoothly and congratulated the winners of the Divisions, Cups and LV competitions.He hoped during the next year to set up a working party to examine the Rules Book and put forward any modifications that may be necessary.

 TREASURER'S REPORT

The audited statement of accounts was distributed showing a balance of £1001.54 Explanations on the payment of £200 to the Southport Parks  League and the LV/Parks social fund were given.Agreed that the annual accounts be approved. Agreed that there was no need to increase League Registration Fees.

AUDITOR'S REPORT

Accounts as presented had been well maintained and no problems identified.

FIXTURE SECRETARY'S REPORT

The season had been completed despite some re-arranged matches. The receipt of result cards had improved greatly and clubs were reminded to check the additions and the points allocation before sending in the card.

 ELECTION OF OFFICERS

Proposed by Banks and Seconded by SNSC that the present Officers be re-elected and was approved. Proposed and approved that Mr Mike Carr be elected as Vice-Chairman.

APPLICATIONS TO JOIN OR LEAVE THE LEAGUE

  Scarisbrick BC submission to put a fourth team into the League was approved.

 Formby RBL explained why their B team may have to withdraw from the League but a final Club decision would not be made for a few months.

Hesketh Arms had hoped to put another team in but at the moment no further action should be taken

The London Hotel explained that the brewery had said that it would no longer contribute to the running costs of the green. However the club was confident that the Club would continue.

 

PROPOSALS RECEIVED

1. That BCGBA competition rules be adopted for the Eddie Peet and Alf Thomas and any other League cup competitions in that:

In the event of a Tie, the following order of elimination shall apply.

Tie on aggregate         -the team with the most winners

If still a Tie                 - the team with the best winner

If still a Tie                 -the second,third,fourth best winner, etc.

 

2. After a good discusion it was agreed to run the three LV competitions for a further year and see if the players respond or not.

3. The following proposal was agreed: That when Divisional championchips and relegations are drawn then it shall be decided by a single match play-off on a date and neutral green to be decided by the Officers.

4.The proposal from Bedford St John that the handicaps in the Eddie Peet Cup be increased for the First Division top six teams to plus 40 was agreed.It was further agreed that the draws and the handicaps be made at the end of the current season. However the Secretary pointed out that this could only leave less than one week to inform the clubs of the draw and more importantly which green their match would be on.It was agreed that the draw would be made prior to the start of the season using numbers as the league position

ANY OTHER BUSINESS

1.The Secretary had received a letter from Lancs CCGBA informing that at the AGM on 28th January 2012 it was proposed to increase the annual fees from £2 per club to £2 per team.

2.The Secretary read out a letter from Sefton Concil which listed saving options for consultation.Affecting bowling was an option to recharge formal sports users the cost of prroviding utilities at pavilions etc,and the costs of ground maintenance.

3.A further document was read out which gave more detailed costs and information.

4.A suggestion was made from the meeting to consider having three cup competitions(one per each Division) rather than the two at present.

5.It was agreed that in view of the Sefton Council proposals and the uncertainity of some league teams that the planned meeting on 12th January 2012 be cancelled and an Extra-Ordinary General meeting be held on 7th March 2012 at 7.30pm at Scarisbrick BC 

Forms were issued for 2012 team applications, secretary,delegates, captains and fixture cards requirements. To be returned at the Meeting on 7^th March 2012 at 7.30pm at Scarisbrick BC

Players registration and payment of league fees would be required at the Extra-Ordinay General Meeting on 7th March 2012 at 7.30pm at Scarisbrick BC

AGM DATE  2012

The 2012 AGM will be held on 14^th November 2012 at Scarisbrick BC at 7.30pm.

The President thanked everyone for attending and closed the meeting at 2130.